Practicalities for the USI community

Research project start

The Grants Office will support beneficiaries with the necessary procedures to start their research project, in all administrative and financial aspects. Details are outlined in the sections below.

Expand All

  • SNSF

    Reminder: the entire procedure is done electronically through mySNF.


    The project has to begin within 12 months after the date of the approval letter. The starting date must fall on the 1st day of a month and it will be notified in the “request for release of funds” form.

    Things to prepare in order to start the project:

    • Lay summary written in a National language:
      • Prepared and uploaded by the Main Beneficiary
    • Personnel changes (notification of employment of the collaborators)
      • When you find the suitable candidate for a given position, you need to inform USI’s Human Resources Office to start the contract practicalities. Once the contract is ready, inform the Grants Office, who will then prepare the personnel notifications in mySNF. These need to be submitted by the Main Beneficiary.
    • Request for release of funds + financial planning
      • Prepared by the Grants Office and submitted by the Main Beneficiary
      • In case of budget cuts, the new redistribution will be discussed bilaterally with the Grants Office
    • Optional additional documents to be provided when specifically requested in the approval letter


    Projects with external co-beneficiaries

    In case of co-beneficiaries located in other Institutions, their share of the budget will be transferred by USI upon agreement of the terms of payment (i.e. modalities, timing, and so on). For that purpose, please inform us so that we can get in touch with the Grants Administration Office of the partner Institution.

  • EU - H2020

    Once you have been granted a Horizon 2020 project, you need to follow several steps in order to sign the Grant Agreement, the official document that officially allows the project to start. This phase, called “grant preparation”, is done electronically in the Participant Portal Grants Management System and is composed as follows:

    • Administrative, legal and financial data
      • Prepared and inserted by the Grants Office
    • Signature of Declaration of Honour
      • Prepared by the Grants Office
    • Signature of Accession Form (in case of partner beneficiary)
      • Prepared by the Grants Office
    • Signature of Grant Agreement (in case of coordination)
      • Prepared by the Grants Office
    • Ethics issues
      • All projects undergo an Ethics Screening during the evaluation and, in case of approval, you might be requested to provide additional information concerning ethics.
        In such case, you will receive an “Ethics Summary Report”, listing all concerns that need to be addressed. Please strictly follow the document to thoroughly reply to all points.
        See also Ethics in Horizon 2020
  • All other funding bodies (Innosuisse, NCCR, other programmes, ...)

    In general, many other funding bodies require a signed contract and an invoice to start the project and to release the funds. When you are granted such a project, please inform the Grants Office to receive tailored support through the given procedure.




Updated on: 24/10/2019